Letter Printing & Mailing Services

Outsource your letter printing and mailing to the Addressers & we’ll help you save time & money on your next campaign!

Whether your business sends out letters for patient communication mailing, educational mailing, or real estate mailing, letters and envelopes are used in almost every industry and business. Direct mail letters are valuable because they can serve many different purposes from healthcare notices, HOA regulatory changes, surveys, mailing forms, charity donor requests, monthly statements, to following up on a sales lead. Businesses who utilize letters and envelopes on a daily, weekly or monthly basis understand the hassle and stress that comes along with a letter printing and mailing campaign. Fortunately, outsourcing your letters and envelopes to a direct mail company like the Addressers will get rid of the stress and save your marketing budget.

Whether you need to send full-color letters, nonprofit letters, first-class letters, recall notices, & legal documents, outsource your letter printing and mailing to the Addressers. The Addressers is the best one-stop letter and envelope direct marketing solution. Our team knows what it takes to get you the best discounted postage and mailing rate. We take pride in being able to handle all aspects of a direct mail campaign from the design, mailing list, print and mail. Upload your files and we’ll seamlessly take care of your direct mail letter campaigns.

Don’t take our word for it. Click here to read our 5-star customer testimonials.

Addressers Advantage In Letter Direct Mail Services

• Lowest Costs Guaranteed: Our in-house capabilities allows the Addressers to guarantee the lowest costs compared to any competitor with next-day turnaround.

  • Most businesses are wasting their valuable budget on higher postage rates, and take advantage of our discounted mailing permit & save money today.

• Variable Printing Services: Our variable data technology will let you address each recipient by name along with various offers and images. Personalize each direct mail letter!

  • Check out our custom direct mail envelope samples

• Targeted Mailing: Get access to our accurate and cost-effective mailing lists. Our fully-customizable targeted mailing lists will help you reach highly-responsive prospects, maximizing your budget. We offer business lists, consumer lists, modeled credit score lists, homeowner lists, etc.

  • Here is what you can expect from the Addressers’ Lists: Accuracy of Mailing List

• HIPAA Certified Mail House: Our experts and secure mailing solutions are fully up-to-date with HIPAA certifications. Always work with a HIPAA certified direct mail company like the Addressers.

• Complete Letter Mailing Service: Addressers has provided the best letter mailing services for over 40 years including designing, printing, pressure sealing, folding, and mailing. Our letter services include:

  • Notification Letter Services

  • Patient Letter Services

  • Fundraising Letter Services

    • Remittance Envelope Services

  • And More!

Take Advantage Of Our Unique Letter Marketing Solutions

The Addressers take pride in offering high-quality letters along with proven letter mailing solutions in order to outperform generic letter and envelopes. Our experts believe adding a valuable sense of personalization and uniqueness is key to the success of letter mailing campaigns. Discover a few of our custom letter services to elevate your next campaign:

• Business Reply Mailing: Make it easy for your prospects to respond with a prepaid postage envelope or card.

• Google Street View Mailing: Send a direct mail letter and envelope with a street view image of your prospect’s property.

• Handwritten Yellow Letter Mailing: Surprise your prospects with a personalized handwritten yellow letter that provides a competitive advantage over ordinary letter mailing.

• Hand Addressing Mailer: Mimic the appearance of a personal letter from a family or friend by hand addressing the envelope along with the contents of the letter.

• Newspaper Tear Sheet Mailer: Use newsprint to replicate a newspaper article and press release with your advertisement on it.

• Notification Letter Print & Mail Services: Outsource your physician, HOA, nonprofit, ABC liquor, and any compliance notification mailings you need to send out. We’ll provide the receipt and list used for proof of mailing as well.

• Pen Addressing Mailer: Mimic the benefits of hand addressing at a fraction of the cost with our pen addressing technology.

• Post-It Note Mailer: Add a post-it note to your envelope or letter with a brief, handwritten message. The post-it note is removable and great for daily reminders of your business or products.

• QR Code Mailer: Boost interactions with your letters by printing a scannable QR code that will activate a URL of your choice. Send a digital coupon, show a personalized webpage, reveal a product, or open social media pages such as FB, Twitter, or YouTube.

• Snap Pack Mailer: Demonstrate a strong sense of urgency with our snap pack mailers. Snap pack mailers are pressure sealed letters with perforations on two to three sides of the mailing for an easy opening.

• Variable Data Printing: Personalize each direct mail letter by variable names, addresses, contents of the letter, images and more. Our latest print technology allows us to customize each mailing letter.

• Variable Handwriting Font: Capture the attention of your prospects with our variable handwriting font technology.

• Window Letter Mailers: Great for showing the addressee’s address and to add a sense of importance.

Take advantage of our unique direct mail envelopes

Direct mail envelopes provide another opportunity for you to personalize each mailer and to grab the attention of your prospects. One of the difficulties of direct mail letters and envelopes is convincing your prospects to open your offer or informative letter. With years of experience, our team offers unique envelope personalization tools that will help improve your open and response rate. Surprise prospects with remit donor envelopes, pen addressed envelopes, important text like “STOP” or “Important Documents Inside”, or street view images of their home.

Check out other direct mail envelope designs.

Frequently Asked Questions about direct mail letter campaigns

How to get your letter and envelope to not be viewed as junk mail?

Prospects will receive on average three to five direct mail letters per day. The majority of these will be plain white envelopes with printed addresses and letters, and they will have a poor first impression with a small chance of being opened and read. Add an aspect of personalization and uniqueness to your next letter mailing through pen addressing your envelopes and the contents of the letter, adding a QR Code on the envelope and even Google street view images to your envelopes and letters. The Addressers offers variable data printing to add variations to each and every mailer, so no two direct mail letters are the same.

What are the current postage costs for letter & envelopes?

With the Addressers’ mailing permit and expertise, as of January 2023, postage for letter & envelopes is now $0.36 for standard class postage and $0.531 for first class postage. Keep in mind, retail postage for sending an individual letter on your own is $0.63. Take advantage of our postage discounts and save money today!

I don’t have a self-collected mailing list, what is the best recommended letter mailing strategy?

The Addressers recommend different letter mailing strategies depending on your preferred target audience in a letter mailing campaign. To begin with, customize a targeted mailing list with our team to produce a mailing list of highly-responsive prospects. Target consumers, businesses, donors, individuals based on modeled credit score, and more. Also, we recommend Every Door Direct Mail (EDDM) and Saturation Mailing if you’re looking to blanket entire neighborhoods with your high-quality letters by following specific carrier routes.

What is the nonprofit postage rate, and how does one qualify?

The nonprofit rate is a significantly lower postage rate that nonprofit organizations can qualify for. Your nonprofit organization must apply at the Post Office and receive non-profit authorization number before you can benefit from the lower postage rate.

The Addressers specialize in serving nonprofit organizations and helping them qualify for this discount. Le the experts handle your qualifications and your entire nonprofit direct mail marketing campaign. Check out our nonprofit samples!

How can I add a return envelope to my letter marketing campaign?

The USPS offers Business Reply Mail (BRM) or Business Reply Mailers that use prepaid postage envelopes and postcards to make it easy for your recipients to respond to your direct mail marketing campaigns. Prospects only need to fill out the BRM envelope and postcard and drop it off in their mailbox. You only have to pay for the returned mailers. A business reply mail fee and permit are required, avoid these fees and applications by using the Addressers’ permit for free.

Can you personalize each envelope?

Yes, there are many variations you can make to customize your envelope for your letter direct mailing. Hand address the envelope, add street view images of a property, write a small note on the envelope, and more. Our team often recommends personalizing your envelope in order to improve your open rates and response rates. With the amount of direct mail letters your prospects receive, any personalization and uniqueness will improve your odds.

Check out our envelope examples.

Check out our remittance envelope services.

Can I insert a sample inside of my envelope and mail?

The USPS has several requirements that will limit what you can put inside an envelope and mail as first class or as marketing mail.  For example, an envelope has to be an even thickness, which means the insert piece has to be thin (no more than a gift card thickness).  If your mailer doesn't meet the USPS guidelines for first class or marketing mail, you can mail it as a parcel post, but postage is much higher than the postage for first class or marketing mail.  

Should I add my logo to the return address on the envelope?

We recommend adding a logo to the return address for notification mailings, offers to current/old clients, or to recipients who are familiar with your company logo. We don’t recommend adding a return address logo for marketing letter mailing. Recipients may be turned off by seeing a business logo they don’t recognize. Without the logo, recipients have a higher chance of opening your letter marketing campaign based off of curiosity.

Is there a minimum required for your letter printing and mailing service?

No, we do not require a minimum quantity of letters; however, the per piece can be very expensive for small quantities. In addition, sending a low quantity will not accurately depict the effectiveness of direct mail. We often recommend to mail out a decent volume of letters to successfully measure the success of a letter marketing campaign.

Do you offer notification or notice mailing services?

Yes! Whether you are looking to send out patient letters, HOA notifications, or any compliance related letters, our team can assist you with this request and provide a proof of mailing through a verified list and postal receipt. Outsource your next notice mailing campaign today!

Why should companies outsource their document, notice or standard letter mailing campaigns?

We always surprise businesses and organizations when we inform them that they are paying a higher postage than they need to. By working with a direct mail house, like the Addressers, you can take advantage of our mailing permit and save about half the cost of postage. In addition, it’s hard to calculate the time saved when you outsource your mailing. In general, you’ll be saving more resources by using the Addressers for your notice mailings, letter and envelope mailings, etc.

Is it worth the money to use premium paper for a letter printing and mailing campaign?

Generally, the answer is NO.  Premium paper can increase your marketing costs quite dramatically, and most of the time, it is not worth spending extra money for higher quality materials. The premium paper will not increase your response rate enough to offset the higher costs. Most people receiving mail do not care or appreciate higher quality material, so it is not much of a guarantee that it will boost the response rate. We recommend our clients to take that extra marketing budget and to spend it on another aspect of the direct mail campaign.

For example, if you have some extra money on your budget, it is much more efficient to spend it on increasing your direct mail volume or sending a follow-up direct mailer. The value of following up cannot be understated as there are many times when your initial mailer gets lost or forgotten in households who were very interested in your services and products.

And we specialize in far more than Letter Printing & Mailing Services!

The Addressers has specialized in a wide variety of direct mail services for over 40 years. We are one of the leading providers for postcards, self-mailers, brochures, newsletters, invoice and statements, and more. Our team of professionals can handle your entire campaign from designing, printing, mailing, mailing service, fulfillment service, digital & offset printing, and mailing list service.

Discover our other direct mail services:

• QR Code Mailer

• Newspaper Tear Sheet Mailer

• Invoice & Statement Mailing

• Mortgage Mailing

• Real Estate Mailing

• Lemon Law Mailing

• Pre-Mover Mailing

• New Mover Mailing

Contact our marketing experts if you have questions about our Letter Printing & Mailing Services or if you need any assistance with marketing your business/organization. 

 Call (800) 961-4877 or click here to email us.