Mail Merge Letter Services
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Create a lasting impression with a personalized letter tailored to your list of recipients!
Mail merge letters or match letters are direct mail letters that have a personal touch engaging readers and improving your overall return on investment and response rates. Mail merge letters are often used for marketing letters, notification letters, fundraising letters and for any direct mail letter campaign that is looking for great results! Match letter services will be able to input any personal data from the excel/csv mailing list from the name, address, property address, company, due dates, reference #s, variable offers, images, and more! Make the most out of your next letter campaign today with mail merge letter.
The Addressers is the leading provider in mail merge letter & envelope services. Our team has over 40 years of experience offering these mail merge letter services for almost every industry from real estate, healthcare, law firms, nonprofits and more! We take pride in our quality control to make sure your match letter & envelopes are sent accurately and in a timely manner.
Reach out to our team today about your personalized letter campaigns, and we’ll show you why everyone loves to partner with the Addressers!
How Does Your Mail Merge Letter Services Work?
1) Provide us with your excel/csv of your mailing list with all your variable data in different columns on the mailing list.
2) Provide us with the PDF of your marketing letter, fundraising letter, notification letter, etc. with the column names in parentheses that you would like to merge.
For example, “Dear (FIRSTNAME), we’d love to discuss your home at (PROPERTYADDRESS).”
3) Our production staff will send proofs of your mail merge letters & envelopes for you to review and approve.
4) Once approved, we will begin the production and printing process.
Fully-customizable Mail Merge Campaigns
Our mail merge letter capabilities allows us to offer personalized letter & envelope campaigns that our team will match for you to make sure the right envelope gets the correct letter. We offer the ability to have multiple versions of letters & envelopes within a single direct mail campaign. Below are a few examples of our mail merge letter services and customization options for your letters & envelopes.
Personalized Envelope Services
We offer different color envelope stocks, different sizes from invitation style 5.25 x 7.25 envelopes to 9 x12 envelopes, affix a sticker on the front of the envelope or the back to seal the envelope, post it note, variable data printing capabilities and more!
Personalized Letter Services
Beyond the standard mail merge letter services of a personalized salutation, property address & more, we offer color letter stock, post it note capabilities, hand signed letter or wet signatures, street view images, pen addressed notes, additional inserts of brochures, flyers, cards and more!
What Separates The Addressers From The Competition?
Transparent Communication: You’ll have a clear understanding of the direct mail process from the data management, proofing, printing & mailing. There are no hidden fees or surprises, and we’ll provide a turnaround time of the production and delivery.
Never Miss A Deadline: We have the expertise to make sure your mail merge letter campaign is sent out at the right time. Take advantage of our next day match letter services.
Years of Experience: Our team has over 40 years of experience assisting almost every industry with their mail merge letter campaigns. Our postage expertise will lower your overall costs, and we’ll simplify the entire process for you. Outsource your team to the premier letter match mail house today!
We know what it takes to create a winning letter campaign. Click here to read a few of our stellar reviews!
Frequently asked questions about our mail merge letter services
Are you able to mail merge an image in a letter or envelope?
Yes! If you’re able to provide us an excel/csv file with the image name in a separate column on your list that matches the image names in a folder, we can mail merge it for you.
What will I see in the proofing stage of a match letter campaign?
We’ll send the envelopes and the letter proofs either scanned or digital, and you’ll get to see the matching envelope that goes with the letter. Once it is approved, we’ll get printing & eventually fulfill and mail them out for you.
What is the typical turnaround time for a mail merge letter campaign?
We need about 2-3 business days for production to print & mail your personalized letter campaign. This includes the data processing, proofing, production and mailing. We also take pride in offering next day services for our community.
Are you able to include additional generic or personalized inserts?
Yes, your match letter campaign is not limited to 1 single sheet in an envelope. We can handle additional inserts such as letters, brochures, remit envelopes, reply envelopes, business cards, stickers, postcards and more. The additional inserts can be personalized or generic depending on your specifications.
Why should I outsource to the Addressers for my personalized letter campaign?
Our staff believes our services are second to none due to the experience we have in handling mail merge letter campaigns. Our expertise allows us to offer cost-effective letter solutions and be transparent in each stage of your direct mail letter campaign.
What other letter direct mail services do you offer?
We offer daily letter services, notification letter services, fundraising letter services, holiday letter services, patient letter services, mail merge postcards & more! Reach out to our staff today, and we’ll get your letter campaign out in just a few days.
Raving Client Testimonials
Nicole S, Atomic Mind
Addressers took all of the stress out of our direct mail project! I was overwhelmed with trying to find a company who could print custom envelopes and our large, tri-fold brochure, stuff them, address them using our direct mail contact list, and mail them out. Addressers to the rescue! This company was wonderful to work with and made the direct mail process so easy from start to finish. The project was completed quickly and the finished product was awesome. I highly recommend using Addressers for your direct mail project. They do it all!
Margo D. Ellie Mental Health
I have been working with the Addressers on a variety of mailing projects over the last two years and can say they are truly a five star organization. The communication from request, to proofs, to completion has been above my expectations. I am grateful to have them as a partner in our mailing projects. I would recommend using them for all your mailing needs; you will not regret it!
California State Oriental Medical Association, Kim N.
Fantastic team to work with. I received my letter today from a big client mailing (invoice, newsletter, press release with double-sided color printing) and was very impressed with the quality. They used excellent paper stock which amounted to a crisp and professional presentation. Quick turnaround, too. Will definitely use Addressers again.
Dr. David Salvay, MD
I used Addressers to send out nearly 4,000 letters to my patients informing them of an office relocation. Kent was extremely responsive and got everything printed and out the door within 2 days of approving the proofs. I was amazed with the quick turnaround since other companies I researched had much longer lead times. I would definitely recommend Addressers to any business in need of fast, friendly and fairly priced mass mailings.